African Development Solutions(Adeso www.adesoafrica.org) Jobs in Isiolo, Wajir and Turkana Kenya

Organization: Adeso, African Development Solutions

Position Title: Logistics and Security Officer (3 Positions)
Reporting to: Program Manager

Working with: REGAL program

Program / Duty station: Isiolo, Wajir and Turkana

Duration: One year with possible extension

Starting date: Immediate

Organizational Context
Adeso, formerly known as Horn Relief, is an expanding and vibrant African based international development and humanitarian organization.
At Adeso, we work with African communities who are yet to realize their full potential; working inside these communities to create environments in which Africans can thrive. Our belief that economic, social and environmental security is the bedrock of a healthy community drives the nature and intent of our programming.
We work to prevent and overcome situations that adversely affect community well-being by: reinvigorating the economy, developing skills for life and work, providing humanitarian aid, and influencing policy.
For the past 20 years we have strengthened rural livelihoods through environmental awareness, training, technology transfer and innovative humanitarian projects in pursuit of a peaceful, self-reliant, and greener future. Currently, Adeso has programs in Somalia, Kenya and South Sudan. Our current donor portfolio includes the European Commission, USAID, SIDA, CIDA, UNICEF, and the Government of Netherlands, among others.
Adeso is an exciting and dynamic organization experiencing managed rapid growth. It offers sound employment conditions with opportunities for personal growth and development.

Position Purpose
This position is for overall logistic and security management of Adeso’s work in Wajir,Isiolo and Turkana under the USAID funded project, Resilience and Economic Growth in the Aid Lands-Improving Resilience Project in Kenya REGAL).
Specific Roles and Responsibilities

1. Logistics Management

•     Ensure correct procedures are followed for receipt, storage and dispatch of goods.
•     Ensure that all program staff have appropriate logistics request forms and are aware of relevant logistics systems.
•     Manage all logistics staff (assistant logistician, drivers, store keeper, radio operator, office boy, mechanic, guards) and conduct regular meetings to ensure good co-ordination and that staff have the tools necessary to carry out their work.
•     Hire suitable applicants for logistics staff positions as required, in consultation with Program Manager/Field Coordinator and Adeso Regional Logistics Manager.
•     Hire and organise casual staff as required, agreeing in advance on payment according to the market rates.
•     Complete monthly logistics report and submit to Program Manager and Regional Logistics Manager.

2. Transport

•     Responsible for the upkeep, repair and general mechanical safety of each vehicle.
•     Manage the drivers and ensure they carry out their duties. Ensure each vehicle has designated driver.
•     Manage mechanics and mechanical issues.
•     Ensure that each vehicle is serviced at 3500KM while keeping accurate and up-to-date records of repairs (including parts replaced) and servicing.
•     Ensure that the service sticker is fit in cab to remind drivers of next service due.
•     Ensure each vehicle has a functional first aid kit, fire extinguisher, jack, wheel-brace and spare wheel at all times.
•     Purchase quality and competitively priced spare parts.
•     Maintain an accurate stock take of tools, spare parts and equipment according to Adeso guidelines.
•     Ensure that the generator is in good working condition and regularly serviced. Complete a monthly report on fuel consumed, hours run and any maintenance carried out.
•     Co-ordinate all transport for departments and ensure that security measures are strictly observed. Maintain a vehicle movement board.
•     Maintain stock of fuel for generators and vehicles to provide reserve when fuel is scarce. Ensure fuel stock is physically secure, does not represent a fire hazard and that strict stock control is observed through use of fuel issuing records. Ensure fuel stock is rotated.
•     Complete a monthly fuel report of fuel and oil consumed, distances travelled by vehicles and an accurate figure for fuel consumption for the vehicles according to Adeso guidelines

3. Communications

•     Ensure regular radio checks with vehicles, field sites and with Northern Kenya are carried out and correct radio protocols are observed.
•     Ensure all vehicles travelling have at least one means of communication, whether CODAN radio (HF), VHF radio or Thuraya.
•     Manage the radio operator.
•     Keep register of all communications equipment.

4. Inventory & Storekeeping

•     Ensure all goods received are checked against a delivery docket and that a signed copy is returned to the respective offices in Northern Kenya, listing any items damaged or missing.
•     Ensure Adeso Goods-In docket is completed for all goods received and that stock cards are updated for all items to be stored.
•     Manage all stores/warehouse ensuring that strict stock control is maintained, store is physically secure, clean, in good conditions and appropriate for materials being stored.
•     Manage storekeeper, monitoring his/her performance through regular spot-checks on recorded stock and accuracy of stock records. Complete a monthly stock report for submission to the Program manager
•     Ensure Fixed Asset Register is kept up-to-date and submitted to Country Head Office as required.
•     Ensure local inventory records are maintained of all Adeso assets, including communications equipment, IT equipment, office and living area furniture and equipment.

5. Facilities Management

•     Responsible for the security of the compound.
•     Manage guards and ensure they fulfil their duties.
•     Ensure compound is kept in a good state is tidy and meets the basic requirements for staff comfort.

6. Procurement

•     Local purchasing: manage logistics float cash, ensuring receipts are retained and returned to finance for small purchases; for any procurement over $1250 ensure 3 quotations are obtained and that the Program Manager’s written authorization is recorded; maintain updated list of local suppliers and prices.
•     Maintain the correct level of stocks necessary for running of program.
•     In case goods cannot be procured locally or are extremely expensive prepare orders to country head office with the correct coding from Finance and authorization from the Program Manager and to be sent to respective office in Northern Kenya. Stay in regular contact with logistics to monitor all requests made.
•     Ensure all purchases are backed-up with the correct paperwork according to Adeso logistics and finance requirements.

7. General

•     Co-operate with all members of the Adeso team and develop a good working relationship with all staff.
•     Carry out duties responsibly and act in a professional manner at all times, especially when managing staff.
•     Keep the Program manager aware of any difficulties or problems encountered.
•     Carry out any other duties as assigned by the Program Manager

8. Guards/Security

•     Carry out daily supervision of guards at storerooms and the office ensuring that there is always a guard on duty.
•     To prepare, in cooperation with the head guard, a guard roster.
•     To provide Logistics Manager with a regular update on the security situation when required.
•     To provide the Country Director with regular updates on the security situations – mandatory.
•     Keep abreast of the security situation in Northern Kenya field offices
•     Represent Adeso in NGO security meetings
•     Provide security briefing to Adeso staff on arrival to the Northern Kenya field office.

9. Stock control

•     Maintain a record of stock in Adeso stores (includes GRN, DN, SR, internal requisitions and stock cards).
•     Carry out weekly, monthly and quarterly stock checks and share reports with Adeso Regional Logistics Manager.
•     Prepare stock movement reports weekly and monthly.
•     Ensure that Adeso stocks are properly stacked, registered and the storerooms are clean at all times.

10. Other

•     Undertake any other duties that may be requested by the Regional Logistics Manager.
•     Liaise with Regional Logs Manager and Regional ICT Manager with regard to system requirements and operability

Skills and Qualifications

•     Previous work experience with an NGO is highly desirable
•     Knowledge of supply chain Management – advance or higher diploma or degree in purchase and supply is mandatory
•     Computer literate – Word and Excel
•     Good spoken and written English
•     Good personal recommendations.
•     Knowledge of local dialect is mandatory

Application Process
This is a challenging opportunity for a dedicated and highly motivated professional.
If you would like to join this dynamic team and be part of building resilience and economic growth in Africa, please submit your application to jobs@adesoafrica.org, quoting the position location in the email subject matter, by 31st October 2012
Each application should be addressed to the Human Resources Manager and include the following:

    An updated CV; and
    An application letter which should include remuneration requirements and contact information for three work-related referees.

Applications not including all of the above information will not be reviewed.
Only short-listed candidates will be contacted.
Adeso is an equal opportunity employer
Website: www.adesoafrica.org

Procurement Oficerr Jobs in Kenyua

Job Title: Procurement Officer

Duties and Responsibilities

•     Develop and implement effective stock control systems.
•     Ensure compliance with Public Procurement Act 2005 and Regulations of Public Procurement Act of 2006 and any other regulation and directives that may be made by the government from time to time on procurement issues.
•     Maintain an updated list of qualified and approved suppliers, contractors and consultants.
•     Ensure sound management of stores and monitor levels of items to maintain minimum reorder levels.
•     Receive tender documents, analyze and prepare reports for tender committee for discussions and approval.
•     Ensure timely delivery of goods ordered to the store and maintain accurate records of procurement.
•     Prepare annual procurement plans.

Qualifications, experience and other competencies

•     Diploma in purchase/supplies management and degree will be an added advantage.
•     strong interpersonal and communication skills
•     Ability to work with minimum supervision.
•     Proficiency of computer application packages.
•     strong analytical skills.
•     should have a work experience of at least 3years in the relevant position.

Terms of employment: 3years contract renewable.





How to Apply:
Candidates should enclose up to date CVs giving among other things details of daytime contacts, names and contacts of three referees, copies of relevant certificates and testimonials so as to reach the office of the Managing Director on the contact below not later than 22nd October 2012 or email to nyahuwasco@yahoo.com

Nyahururu Water and Sanitation Company limited
Managing Director,
P.O box 20300-952.
Nyahururu.

Deadline: 22nd Oct 2012

Vacancies in Procurement -PROCUREMENT SPECIALIST JOB IN KENYA

Procurement Jobs Kenya

Procurement Specialist Jobs in Kenya
Two Year Contract.
Kenya Coastal Development
Project
Advertisement for Post of
Procurement Specialist
The Government of Kenya has
received financing, (on behalf of the
Union of Comoros, Republic of
Madagascar, Republic of Mauritius,
Republic of Mozambique, United
Republic of Tanzania, Republic of
Seychelles and Republic of South
Africa) from the International Bank for
Reconstruction and Development
(IBRD) acting as an Implementing
Agency for the Global Environmental
Facility (GEF) (hereinafter called
“Grant”) toward the cost of South
West Indian Ocean Fisheries Project
(SWIOFP).
The Government of Kenya has also
received financing from the
International Development Association
(IDA)towards the Kenya Coastal
Development Project (KCDP).
The developmental objective of the
KCDP is to promote environmentally
sustainable management of Kenya’s
coastal and marine resources by
strengthening the capacity of existing
relevant governmental agencies and
by enhancing the capacity of rural
micro, small and medium-sized
enterprises in selected coastal
communities.
The SWIOFP and KCDP are both
hosted and supervised by Kenya
Marine and Fisheries Research
Institute (KMFRI), Mombasa on behalf
of the Government of Kenya.
The Government of Kenya intends to
apply a portion of the funds to eligible
payments under the contract for the
provision of technical assistance in
procurement T
he Kenya Marine and Fisheries
Research Institute (KMFRI) now invites
applications from qualified and
eligible persons for the position of a
Procurement Specialist
Academic and Professional

QUALIFICATIONS:
University degree in
business related field from a
recognized university;
Conversant with international
procurement policies and procedures
with specific experience and working
knowledge of World Bank
Procurement Guidelines and
procedures;
Excellentknowledge and
understanding of the Kenya Public
Procurement and Disposal Act, 2005,
and related Regulations.
Team player, self-motivated;
innovative and ability to work under
little supervision;
Good interpersonal and
communication skills;
Proficiency in computer applications;
Ability to communicate in French and
Portuguese will be added advantages.

DUTIES AND RESPONSIBILITIES:
Advising the SWIOFP National Management
Units (NMU5) and KCDP Implementing
Agencies on all matters relating to
procurement;
Preparation and updating of annual
procurement plans in collaboration
with the SWIOFP National
Management Units and KCDP
Implementing Agencies;
Drafting of tender documents for
goods & works and request for
proposals for consultancy services;
Receiving, opening and evaluation of
applications for prequalification,
expressions of interest, bids and
proposals;
Obtaining the KMFRI Tender Board
approval for contracts awards and
bidding documents (where
applicable);
Preparation of responses to
clarifications of bidding documents
and Request for Proposals;
Drafting of and executing contract
forms; and
Preparation of evaluation reports and
recommendations for award of
contracts
Establishment and maintenance of a
procurement records and filing
system;
Assist and train KCDP Procurement
Officers from the implementing
agencies, and SWIOFP Procurement
Officers from the NMUs, with a view to
transferring procurement
responsibilities to themafter the end
of the consultancy assignment;
Monitoring procurement performance
and preparing quarterly procurement
progress reports for the projects.

Applications should be accompanied
with detailed Curriculum Vitae, copies
of relevant certified certificates, names
and contact addresses of two (2)
references.
All applications should be submitted
to the under mentioned not later than
12th July 2011.

Only the successful candidates will
be notified for interview.
The position is for a two year period.

Director
Kenya Marine and Fisheries Research
Institute
P.O. Box 81561- 80100
Mombasa.
Kenya

Vacancies in Procurement - RTI INTERNATIONAL SENIOR PROCUREMENT SPECIALIST JOB IN KENYA

 Vacancies in Procurement

RTI International is one of the
world’s leading research institutes,
dedicated to improving the human
condition by turning knowledge into
practice.
Our staff of more than 4,000
provides research and technical
expertise to governments and
businesses in more than 40 countries
in the areas of health and
pharmaceuticals, education and
training, surveys and statistics,
advanced technology, international
development, economic and social
policy, energy and the environment,
and laboratory and chemistry
services.
The Senior Procurement Specialist
will act as a primary resource to
ensure that all project and corporate
purchases are made according to
RTI/USAID/FAR rules and regulations
as well as aligned with strategic
sourcing initiatives where global
agreements/contracts are available.
This position will be located in the
RTI Regional Office, Nairobi Kenya.

RESPONSIBILITIES:
* Conduct training on a regular basis
for regional office and project staff
regarding subcontracts and
procurement, local procurement
policy, sourcing, contracting
responsibilities, ethics and general
guidelines on property management.
* Serve as primary point of contact
for management and administration
of leases with respect to of. Effectively
interpret, train and communicate RTI
Procurement Policies and Procedures
to project and Regional office staff.
* Review procurement files for
compliance with RTI and Federal/
USAID requirements including
supplier identification, competition,
source justification and/or price
reasonableness.
* Verify that all procurements are
approved and executed in
accordance with applicable Federal
regulations and RTI Procurement
Policies and Procedures. Assist and
provide oversight to sourcing in
support of project activities on an as-
needed basis.
* Identify and develop qualified
suppliers for a broad range of
commodities and services in support
of project activities with the goal of
undertaking enhanced supplier
surveillance functions.
* Provide on-site operational
assistance for projects during
mobilization/implementation period
and as-needed for other major
procurement activities; provide
demobilization/closeout support as
needed.
* Conduct training on a regular basis
for regional office and project staff
regarding subcontracts and
procurement, local procurement
policy, sourcing, contracting
responsibilities, ethics and general
guidelines on property management.
* Review procurement files for
compliance with RTI and Federal/
USAID requirements including
supplier identification, competition,
source justification and/or price
reasonableness.
* Verify that all procurements are
approved and executed in
accordance with applicable Federal
regulations and RTI Procurement
Policies and Procedures. Assist and
provide oversight to sourcing in
support of project activities on an as-
needed basis.
* Coordinate with Accounts Payable
and applicable project staff, as
needed, to resolve supplier issues
concerning invoicing and payments
issues.
* Identify and develop qualified
suppliers for a broad range of
commodities and services in support
of project activities with the goal of
undertaking enhanced supplier
surveillance functions. Draft,
negotiate and finalize all types of
contractual correspondence and
documents within signature
authority.
* Provide on-site operational
assistance for projects during
mobilization/implementation period
and as-needed for other major
procurement activities; provide
demobilization/closeout support as
needed.
*Serve as primary point of contact
for management and administration
of leases with respect to office,
residential, warehouse and
equipment requirements for Africa.
* Assist in the development of non
expendable property budget
approval (including competition
requirements); develop notifications
for subcontracting activities; submit
waivers up to and including lease vs
purchase analysis and US source and
origin sourcing.
* Support regional office operations
by engaging in purchasing
agreements with local suppliers and
service agreements for facility and
equipment maintenance.
* Enter and maintain procurement
commitments in RTI’s finance and
accounting systems; provide support
to field offices for procurement
activities and review monthly project
activity reports in coordination with
compliance responsibilities.
* Facilitate and develop RTI’s logistics
capacity with regard to inventory
management, warehousing, property
control to enhance project activities.

MINIMUM REQUIREMENT:
* Bachelor’s degree plus three to five
(3-5) years of related experience;
Master’s degree (law or business)
strongly suggested; Legal background
and experience a plus.
* Must be a Kenyan citizen or a
resident who is legally and
operationally able to work in Nairobi,
Kenya to be considered for this
position.
* Knowledge of procurement/
contracts principles and terminology
as well as basics of contracts
administration and finance or
accounting. General background,
understanding of and experience
with various procurement and/or
logistics activities.
* Knowledge of, and experience with,
the use and interpretation of
regulatory material such as the
Federal Acquisition Regulations (FAR),
Agency Supplementary Regulations
(especially various USAID regulations
and policies), Code of Federal
Regulations, and Uniform Commercial Code.
* Ability to establish and maintain
effective working relationships with
co-workers, supervisor, project staff,
and clients. Proficient interpersonal,
oral and written communication skills.
* Ability to perform duties that
require close attention to detail, to
prioritize workload and follow tasks
through to completion.
* Ability to work independently within
scope of job description. Basic math
and computer skills.
Qualified candidates should submit
their cover letter and up-to-date CV
to kenyaoffice@rti.org, addressed
to the attention of Senior
Procurement Specialist.

Only short listed candidates will be
contacted.
We are proud to be an EEO/AA
employer M/F/D/V

Find more vacancies in Procurement right here