Title: PROGRAM ASSISTANT
Geographic Location: Nairobi,
Kenya
Supervisor: Training Program/
Systems Managers/Asst Director -
Community Health Systems and HRH
Development
Supervisee: None
Background
The purpose of the Capacity Kenya
Associate Award is to strengthen
Human Resources for Health (HRH)
systems of the public, faith-based and
private health sectors to ensure
improved delivery of primary health
care (PHC) to improve health
outcomes for the people of Kenya.
PRIMARY RESPONSIBILITIES.
Under overall guidance of the Training
Program/Systems Managers/Asst
Director - Community Health Systems
and HRH Development, the Program
Assistant will offer both program and
logistical support to ensure the
smooth implementation of planned
Project’s activities.
She will be expected to develop a
comprehensive technical
understandingof the work plans and
budgets so as to be able to provide
support in development and
monitoring of related work plans and
budgets.
She will keep proper physical and
electronic documentation of Project’s
proposals, work plans and budget,
cost share reports including
proceedings and minutes of meetings
as may be required from time to time.
ESSENTIAL FUNCTIONS
•Provides support in maintaining a
reliable and accurate budget
monitoring system to ensure specific
budget is spent in line with approved
activities and budget limits with no risk of budget overruns and
under spending.
•Alerts the relevant program point
persons on any under/over spending
on a monthly basis.
•In consultations with the Program
Logistics Assistant, takes lead in
providing timely and accurate logistical
support to activities in relation to:
Organizing activities venues.
•Computing participants’ perdiem and other allowances.
•Organizing for materials and
equipment required for each activities.
•Disbursing allowances to the
participants.
•Takes minutes and document all
proceedings of project planning
meetings and any other program-
related meeting as requested from
time to time.
•In consultation with program teams,
work closely with the M&E,
Communications and Knowledge
management unit to ensure
production, printing and publication
of necessary program documents and tools.
•Liaises with the various partners and
stakeholders to ensure that activities
take place as planned.
•Establishes and maintains an easily
accessible and user friendly document
retrieval system for the Project’s
materials that includes but not limited
to: PowerPoint slides, project
documents, trip reports, consultants’
letters of appointments and evaluation
forms, minutes of meetings, other
training materials used by the various
facilitators in activities.
•Under guidance from the Training
Program/Systems Managers/Asst
Director - Community Health Systems
and HRH Development and other
program teams, provides support in
compiling the required
Project’s quarterly projections, cost
share reports including obtaining the
relevant supporting documents.
•Establishes and maintains a database
of the project participating sites and
collaborating agencies including
donors (records to be kept both in
physical and electronic files)
•Receives and reviews office
correspondences and responds to
enquiries as necessary.
•Jointly with the Training Program/
Systems Managers/Asst Director -
Community Health Systems and HRH
Development participates on own
annual performance appraisal,
identifies own learning needs
and personal career growth.
•Perform any other responsibilities
delegated from time to time.
EDUCATION / EXPERIENCE
REQUIREMENTS
•Bachelor’s degree in social sciences
and relevant experience in similar
assignments.
•Strong office and organizational skills.
•Demonstrated competence to assess. priorities and manage a variety of
activities in a time-sensitive
environment and meet deadlines with attention to detail and quality.
•Ability to work as an effective team
member in a complex and fast paced
environment.
•Solid computer skills to include
proficiency using e-mail, word-
processing and spreadsheet
applications, preferably Microsoft
Office.
•Strong verbal and written English
language skills.
•Good interpersonal and analytical
skills
•Working Conditions / Physical
Requirements
•Willingness and ability to work
independently with all stakeholders.
•Willingness to accept additional
responsibilities.
•Willingness to work overtime as
required.
•Willingness to travel throughout Kenya to work with partners and key
stakeholders, and potentially
internationally, as required.
If you feel that you meet the criteria,
complete the online application form
and email your CV to jobs@amref.org.
We regret that only short-listed
candidates will be contacted.
We encourage those interested to
send their applications by Wednesday, 15 June 2011.
AMREF is an equal opportunity
employer and has a nonsmoking
environment policy.
Showing posts with label Programme Assistant Jobs. Show all posts
Showing posts with label Programme Assistant Jobs. Show all posts
Sunday, June 5, 2011
Wednesday, March 9, 2011
KENYA RED CROSS JOBS
Kenya Red Cross Society (KRCS) is a humanitarian relief organisation created by the Act of Parliament, Cap 256 of the Laws of Kenya of 21st December 1965. Its vision is to be the most effective, trusted and self-sustaining humanitarian organisation in Kenya.
The Society is looking for qualified people to fill the following positions:
Position Title: Grants Manager
Reporting to: Secretary General
Job Location: Headquarters
Overall Purpose
Responsible to the Secretary General and working closely with Monitoring and Evaluation Unit for the design, planning and implementation of an integrated Grants and Quality Assurance systems (GQAs) for KRCS operations aimed at facilitating decision-making processes and promoting accountability.
The incumbent will work as part of Middle Management team to increase funding sources both in streams and volumes and analyse donor requirements with a view to strengthening KRCS results-oriented management
Core Duties and Responsibilities
* Provide input in the formulation of corporate strategic plans and annual work plans by developing grant management policy, strategies and tools for strengthening KRCS monitoring and evaluation of financial processes.
* Provide technical leadership to enable programme/project teams and stakeholders to continuously assess and prioritise needs, opportunities and demands for high quality programming in order to respond to emerging challenges, improve delivery and enhance organisational effectiveness.
* Devise strategies for identifying and engaging potential grants as per KRCS needs and priorities, take lead in the preparation and submission of grant inquiry and concept papers with a view of supporting programmes in drafting of detailed proposals.
* Coordinate timely preparation of periodic updated progress financial reports in accordance with approved grants, analyse results/lessons learned, including identification of problems, causes of potential bottlenecks and provide specific recommendations to improve funds absorption quality programming.
* Develop strategies for strengthening collaborative partnerships and networks with stakeholders, particularly Government agencies to ensure statutory compliance and articulate issues related to grant management.
Minimum Qualifications
* Postgraduate qualification in Business Management, Finance, Economics, Public Health or equivalent qualifications.
* Over five (5) years relevant experience in areas of grant management in a busy and competitive environment.
Position Title: Monitoring & Evaluation Officer
Reporting to: Monitoring & Evaluation Manager
Job Location: Headquarters
Overall Purpose
Responsible to the Monitoring & Evaluation Manager for the implementation of an integrated monitoring and evaluation (M&E) system for all programmes and projects aimed at facilitating decision making processes, promoting accountability and strengthening results oriented management.
Other duties include developing M&E tools and indicators for tracking progress
Core Duties and Responsibilities
* Provide input in the formulation of the corporate strategic plan and annual work plans by developing performance indicators with particular focus on monitoring programme/project activities, results and impacts aligned with the overall program log frames and other types of M&E indicators.
* Develop and operationalise M&E system and framework for data requirements, identify data sources, develop data collection tools and evaluation instruments for both long term programming and emergency operations.
* Conduct baseline surveys, midterm evaluations and impact assessment studies of key programmes/projects to determine relevance, appropriateness, effectiveness, efficiency and ensure that outcomes are consistent with KRCS strategic goals and objectives.
* Prepare terms of engagement for evaluation to be undertaken by third parties, provide substantive analysis and input to the exercise and monitor the follow up of evaluation recommendations for implementation.
* Devise strategies for linking program evaluation with ongoing program improvement by promoting knowledge management practices through introduction of methodological innovations, application of results and by promoting the effective dissemination and use of M&E findings, lessons and recommendations.
* Create a credible forum for exchange and learning from evaluation findings across different communities through M&E presentations in seminars, conferences, workshops and publications including annual reports and follow-ups on M&E policies and practices.
Minimum Qualifications
* Postgraduate qualification in Public Health, Sociology or equivalent qualifications.
* Over three (3) years relevant experience in the areas of M&E methods and approaches (including quantitative, qualitative and participatory) with strong analytical and research skills.
Position Title: Programme Assistant
Reporting to: Monitoring & Evaluation Manager
Job Location: Headquarters
Overall Purpose
Responsible to the Monitoring & Evaluation Manager for providing effective confidential administrative and secretarial support services in the development, implementation and evaluation of departmental management plans.
Specific duties include collecting and analysing data and information, preparing correspondence, providing information to staff and customers, scheduling appointments, planning and organising meetings and conferences, writing minutes and monitoring progress of various assignments given.
Core Duties and Responsibilities
* Maintain communication channels between KRCS headquarters and Regional offices.
* Prepare minutes, correspondences and reports in accordance to instructions.
* Respond to telephone inquiries, giving information to callers.
* Receive official visitors and walk in customers.
* Receive, sort, record and distribute mail, general correspondences and documents to officials.
* Organise meetings, conferences and training activities and provide effective secretarial support to proceedings.
Minimum Qualifications
* Diploma in secretarial studies or equivalent with speeds of 50wpm and shorthand 100wpm.
* Two (2) years experience gained from a busy office.
Key Competencies for the positions
* Demonstrated diverse knowledge on project management cycle.
* Demonstrated proficiency in computer applications such as Microsoft Office as well as appropriate statistical packages.
* Effective communication skills and ability to present ideas clearly, both orally and in writing and to prepare comprehensive reports.
* Considerable knowledge of management information systems, proficiency in database systems, spreadsheet and flow chart applications, and budgeting.
* Demonstrated ability to meet deadlines, analyse financial and operational data and information, think analytically and critically.
Applications must contain: Letter of application, curriculum vitae, copies of academic certificates, address and contacts of two referees.
All applications should be sent to:
The Secretary General
Kenya Red Cross Society
P. O. Box 40712-00100
Nairobi
So as to reach him not later than Friday, 18th March 2011.
The Society is looking for qualified people to fill the following positions:
Position Title: Grants Manager
Reporting to: Secretary General
Job Location: Headquarters
Overall Purpose
Responsible to the Secretary General and working closely with Monitoring and Evaluation Unit for the design, planning and implementation of an integrated Grants and Quality Assurance systems (GQAs) for KRCS operations aimed at facilitating decision-making processes and promoting accountability.
The incumbent will work as part of Middle Management team to increase funding sources both in streams and volumes and analyse donor requirements with a view to strengthening KRCS results-oriented management
Core Duties and Responsibilities
* Provide input in the formulation of corporate strategic plans and annual work plans by developing grant management policy, strategies and tools for strengthening KRCS monitoring and evaluation of financial processes.
* Provide technical leadership to enable programme/project teams and stakeholders to continuously assess and prioritise needs, opportunities and demands for high quality programming in order to respond to emerging challenges, improve delivery and enhance organisational effectiveness.
* Devise strategies for identifying and engaging potential grants as per KRCS needs and priorities, take lead in the preparation and submission of grant inquiry and concept papers with a view of supporting programmes in drafting of detailed proposals.
* Coordinate timely preparation of periodic updated progress financial reports in accordance with approved grants, analyse results/lessons learned, including identification of problems, causes of potential bottlenecks and provide specific recommendations to improve funds absorption quality programming.
* Develop strategies for strengthening collaborative partnerships and networks with stakeholders, particularly Government agencies to ensure statutory compliance and articulate issues related to grant management.
Minimum Qualifications
* Postgraduate qualification in Business Management, Finance, Economics, Public Health or equivalent qualifications.
* Over five (5) years relevant experience in areas of grant management in a busy and competitive environment.
Position Title: Monitoring & Evaluation Officer
Reporting to: Monitoring & Evaluation Manager
Job Location: Headquarters
Overall Purpose
Responsible to the Monitoring & Evaluation Manager for the implementation of an integrated monitoring and evaluation (M&E) system for all programmes and projects aimed at facilitating decision making processes, promoting accountability and strengthening results oriented management.
Other duties include developing M&E tools and indicators for tracking progress
Core Duties and Responsibilities
* Provide input in the formulation of the corporate strategic plan and annual work plans by developing performance indicators with particular focus on monitoring programme/project activities, results and impacts aligned with the overall program log frames and other types of M&E indicators.
* Develop and operationalise M&E system and framework for data requirements, identify data sources, develop data collection tools and evaluation instruments for both long term programming and emergency operations.
* Conduct baseline surveys, midterm evaluations and impact assessment studies of key programmes/projects to determine relevance, appropriateness, effectiveness, efficiency and ensure that outcomes are consistent with KRCS strategic goals and objectives.
* Prepare terms of engagement for evaluation to be undertaken by third parties, provide substantive analysis and input to the exercise and monitor the follow up of evaluation recommendations for implementation.
* Devise strategies for linking program evaluation with ongoing program improvement by promoting knowledge management practices through introduction of methodological innovations, application of results and by promoting the effective dissemination and use of M&E findings, lessons and recommendations.
* Create a credible forum for exchange and learning from evaluation findings across different communities through M&E presentations in seminars, conferences, workshops and publications including annual reports and follow-ups on M&E policies and practices.
Minimum Qualifications
* Postgraduate qualification in Public Health, Sociology or equivalent qualifications.
* Over three (3) years relevant experience in the areas of M&E methods and approaches (including quantitative, qualitative and participatory) with strong analytical and research skills.
Position Title: Programme Assistant
Reporting to: Monitoring & Evaluation Manager
Job Location: Headquarters
Overall Purpose
Responsible to the Monitoring & Evaluation Manager for providing effective confidential administrative and secretarial support services in the development, implementation and evaluation of departmental management plans.
Specific duties include collecting and analysing data and information, preparing correspondence, providing information to staff and customers, scheduling appointments, planning and organising meetings and conferences, writing minutes and monitoring progress of various assignments given.
Core Duties and Responsibilities
* Maintain communication channels between KRCS headquarters and Regional offices.
* Prepare minutes, correspondences and reports in accordance to instructions.
* Respond to telephone inquiries, giving information to callers.
* Receive official visitors and walk in customers.
* Receive, sort, record and distribute mail, general correspondences and documents to officials.
* Organise meetings, conferences and training activities and provide effective secretarial support to proceedings.
Minimum Qualifications
* Diploma in secretarial studies or equivalent with speeds of 50wpm and shorthand 100wpm.
* Two (2) years experience gained from a busy office.
Key Competencies for the positions
* Demonstrated diverse knowledge on project management cycle.
* Demonstrated proficiency in computer applications such as Microsoft Office as well as appropriate statistical packages.
* Effective communication skills and ability to present ideas clearly, both orally and in writing and to prepare comprehensive reports.
* Considerable knowledge of management information systems, proficiency in database systems, spreadsheet and flow chart applications, and budgeting.
* Demonstrated ability to meet deadlines, analyse financial and operational data and information, think analytically and critically.
Applications must contain: Letter of application, curriculum vitae, copies of academic certificates, address and contacts of two referees.
All applications should be sent to:
The Secretary General
Kenya Red Cross Society
P. O. Box 40712-00100
Nairobi
So as to reach him not later than Friday, 18th March 2011.
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