AMREF PROGRAM ASSISTANT JOB VACANCY IN KENYA

Title: PROGRAM ASSISTANT
Geographic Location: Nairobi,
Kenya
Supervisor: Training Program/
Systems Managers/Asst Director -
Community Health Systems and HRH
Development
Supervisee: None
Background
The purpose of the Capacity Kenya
Associate Award is to strengthen
Human Resources for Health (HRH)
systems of the public, faith-based and
private health sectors to ensure
improved delivery of primary health
care (PHC) to improve health
outcomes for the people of Kenya.

PRIMARY RESPONSIBILITIES.
Under overall guidance of the Training
Program/Systems Managers/Asst
Director - Community Health Systems
and HRH Development, the Program
Assistant will offer both program and
logistical support to ensure the
smooth implementation of planned
Project’s activities.

She will be expected to develop a
comprehensive technical
understandingof the work plans and
budgets so as to be able to provide
support in development and
monitoring of related work plans and
budgets.

She will keep proper physical and
electronic documentation of Project’s
proposals, work plans and budget,
cost share reports including
proceedings and minutes of meetings
as may be required from time to time.

ESSENTIAL FUNCTIONS
•Provides support in maintaining a
reliable and accurate budget
monitoring system to ensure specific
budget is spent in line with approved
activities and budget limits with no risk of budget overruns and
under spending.
•Alerts the relevant program point
persons on any under/over spending
on a monthly basis.
•In consultations with the Program
Logistics Assistant, takes lead in
providing timely and accurate logistical
support to activities in relation to:
Organizing activities venues.
•Computing participants’ perdiem and other allowances.
•Organizing for materials and
equipment required for each activities.
•Disbursing allowances to the
participants.
•Takes minutes and document all
proceedings of project planning
meetings and any other program-
related meeting as requested from
time to time.
•In consultation with program teams,
work closely with the M&E,
Communications and Knowledge
management unit to ensure
production, printing and publication
of necessary program documents and tools.
•Liaises with the various partners and
stakeholders to ensure that activities
take place as planned.
•Establishes and maintains an easily
accessible and user friendly document
retrieval system for the Project’s
materials that includes but not limited
to: PowerPoint slides, project
documents, trip reports, consultants’
letters of appointments and evaluation
forms, minutes of meetings, other
training materials used by the various
facilitators in activities.
•Under guidance from the Training
Program/Systems Managers/Asst
Director - Community Health Systems
and HRH Development and other
program teams, provides support in
compiling the required
Project’s quarterly projections, cost
share reports including obtaining the
relevant supporting documents.
•Establishes and maintains a database
of the project participating sites and
collaborating agencies including
donors (records to be kept both in
physical and electronic files)
•Receives and reviews office
correspondences and responds to
enquiries as necessary.
•Jointly with the Training Program/
Systems Managers/Asst Director -
Community Health Systems and HRH
Development participates on own
annual performance appraisal,
identifies own learning needs
and personal career growth.
•Perform any other responsibilities
delegated from time to time.

EDUCATION / EXPERIENCE
REQUIREMENTS
•Bachelor’s degree in social sciences
and relevant experience in similar
assignments.
•Strong office and organizational skills.
•Demonstrated competence to assess. priorities and manage a variety of
activities in a time-sensitive
environment and meet deadlines with attention to detail and quality.
•Ability to work as an effective team
member in a complex and fast paced
environment.
•Solid computer skills to include
proficiency using e-mail, word-
processing and spreadsheet
applications, preferably Microsoft
Office.
•Strong verbal and written English
language skills.
•Good interpersonal and analytical
skills
•Working Conditions / Physical
Requirements
•Willingness and ability to work
independently with all stakeholders.
•Willingness to accept additional
responsibilities.
•Willingness to work overtime as
required.
•Willingness to travel throughout Kenya to work with partners and key
stakeholders, and potentially
internationally, as required.

If you feel that you meet the criteria,
complete the online application form
and email your CV to jobs@amref.org.
We regret that only short-listed
candidates will be contacted.

We encourage those interested to
send their applications by Wednesday, 15 June 2011.

AMREF is an equal opportunity
employer and has a nonsmoking
environment policy.